How to Write Informal Letters

Tips for Writing an Informal Letter

Formal Letter: Job application letter

Sample Job Application Letter

478 Barton Avenue 

 Coventry 

 CV6 2LK 

 12 September 2007
Mr T R Fowler
Head of Graduate Recruitment
Human Resources Department
The Library of Political Science
LONDON
WC1 4HY

Dear Mr Fowler

Vacancies for Librarians

I am writing to enquire if you have any vacancies for librarians at graduate entry level and 

enclose my CV in application. 

As you will see from my CV, I have just completed an MA in Library and Information Studies 

at City University, London, and I also hold a BA (Hons) in Politics from Oxford Brookes 

University. I am now keen to combine my knowledge of Politics with a career in librarianship: 

your organization has a high reputation as one of the world’s leading specialist subject 

libraries and I believe that I could make a real contribution to managing its collections and 

promoting their use. 

My MA, which is recognized by the Chartered Institute of Library and Information 

Professionals, has equipped me with an in-depth knowledge of modern information services 

and I would welcome the opportunity to be involved in the management and development of 

your collections of e-journals and other electronic publications. I am conscientious, 

hardworking, and a good communicator and am particularly interested in enhancing my skills 

as a librarian in an institution which encourages very high standards of personal development. 

I would be happy to attend for interview at your convenience and would be able to start work 

from early October onwards. If you do not have any suitable openings at present, I would be 

grateful if you would keep my CV on file should any future vacancies arise. 

Yours sincerely


Jenny Harrison

Formal Letter: Applying for a job

Application for the Post of Management Trainee

Room 354, Block 6
Model Village
North Point
Hong Kong

Phone: 24862893
Mobile: 95427415
E-mail: wwm654@hkinternet.com
25 March 2014 

Mr William Chan
Personnel Manager
Wong And Lim Consulting
PO Box 583
Kwai Chung
Kowloon

Dear Mr Chan

I am writing to apply for the post of Management Trainee, which was advertised on the Student Affairs Office notice board of the Hong Kong Polytechnic University on 25 March 2014.

My working experience at Lucky Star Garment Manufactory Limited improved my leadership skills, communication skills and ability to work in a team environment. I have fluent spoken and written English. I also have fluent spoken and written Mandarin, and can therefore work in mainland China.

Currently I am studying a B.A. in Management at the Hong Kong Polytechnic University, graduating in 2014. Subjects which I am studying that are relevant to the post of Management Trainee include Operations Management, Human Resources Management, Accounting, Marketing and Strategic Management.

My final year project is entitled Knowledge Management Practices in HK. Carrying out this project has improved my communication skills, my leadership skills and my ability to lead and supervise subordinates effectively. I have also learned how to run a project from the planning stage to its completion.

During my studies I have held the post of Executive in the Management Society. While leading and organising Management Society activities I have improved my ability to lead and supervise subordinates effectively, ability to work under pressure and ability to work in a team environment.

Working for Wong And Lim Consulting appeals to me because it has a good reputation and it provides excellent training. Your organisation produces a high-quality service, and I can contribute to this with my leadership skills and my ability to work under pressure.

I am available for interview at any time. I can be contacted most easily on the mobile phone number given above. I look forward to meeting you.

Yours sincerely


Wong Wai Man Wilfred

Encl: Resume

Formal Letter: Job Application Letter

Sample Job Application Letter

John Donaldson
8 Sue Circle
Smithtown, CA 08067
909-555-5555
john.donaldson@emailexample.com

Date

George Gilhooley
XYZ Company
87 Delaware Road
Hatfield, CA 08065

Dear Mr. Gilhooley,

I am writing to apply for the programmer position advertised in the Times Union. As requested, I am enclosing a completed job application, my certification, my resume and three references.

The opportunity presented in this listing is very interesting, and I believe that my strong technical experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:

·                        I have successfully designed, developed, and supported live use applications

·                        I strive for continued excellence

·                        I provide exceptional contributions to customer service for all customers

With a BS degree in Computer Programming, I have a full understanding of the full life cycle of a software development project. I also have experience in learning and excelling at new technologies as needed.

Please see my resume for additional information on my experience.

I can be reached anytime via email at john.donaldson@emailexample.com or my cell phone, 909-555-5555.

Thank you for your time and consideration. I look forward to speaking with you about this employment opportunity.

Sincerely,

Signature (for hard copy letter)

John Donaldson

Formal Letter: Complaint Letter

Example complaint letter:

56 Disgruntled Street
Somewhere Unhappy
1AM MAD

Customer Service Manager
That Awful Company
Somewhere Awful
UR BAD

June 15, 2008

Dear Sir/Madam,

I am writing today to complain of the poor service I received from your company on June 12, 2008. I was visited by a representative of That Awful Company, Mr. Madman, at my home on that day.

Mr. Madman was one hour late for his appointment and offered nothing by way of apology when he arrived at noon. Your representative did not remove his muddy shoes upon entering my house, and consequently left a trail of dirt in the hallway. Mr. Madman then proceeded to present a range of products to me that I had specifically told his assistant by telephone I was not interested in. I repeatedly tried to ask your representative about the products that were of interest to me, but he refused to deal with my questions. We ended our meeting after 25 minutes without either of us having accomplished anything.

I am most annoyed that I wasted a morning (and half a day's vacation) waiting for Mr. Madman to show up. My impression of That Awful Company has been tarnished, and I am now concerned about how my existing business is being managed by your firm. Furthermore, Mr. Madman's inability to remove his muddy shoes has meant that I have had to engage the services, and incur the expense, of a professional carpet cleaner.

I trust this is not the way That Awful Company wishes to conduct business with valued customers—I have been with you since the company was founded and have never encountered such treatment before. I would welcome the opportunity to discuss matters further and to learn of how you propose to prevent a similar situation from recurring. I look forward to hearing from you.

Yours faithfully,

V. Angry

Formal Letter: Post-interview follow-up letter

Post-interview follow-up letter example

 Anita Job

1422 Your Street

Yourtown, OH 678910

July 21, 2011

Dr. Ratzenpumper

Lead Scientist

Rats and Pumpkins Field Research Team

13 Rodentia Drive

Orange Patch, MI 131313

Dear Dr. Ratzenpumper,

I would like to thank you for taking the time to interview me for the position of assistant field researcher on the Rats and Pumpkins Field Research Team. I know how busy your schedule is, and I greatly appreciate the time you cleared for the interview yesterday afternoon.

Making the trip down to Orange Patch, and seeing the Team in action, has only boosted my desire to contribute to such a wonderful project. The ecological interaction between rats and pumpkins is of vital importance; anything I can do to contribute to the Team’s research in this area will be time well spent, not to mention a personal blessing.

I am particularly interested in the night shift and the nocturnal symbiosis between rats and pumpkins; I am truly excited to research such striking phenomena—and I’m not afraid of the long hours! I have always been a Night Owl—or a Night Rat, if you permit me the expression—and a chance to pursue this important research would be a great opportunity, both personally and professionally.

I am looking forward to hearing from you in the next two weeks, as you indicated. The potential of this opportunity is truly exciting, and I greatly appreciate your time and interest.

Yours sincerely,

Anita Job

Formal Letter: Candidate Rejection Letter

Example candidate rejection letter

Paul Itionfilled

123 Hospital Street

Anytown, MI  987654

June 22, 2011

 Anita Job

123 Spruce Avenue

Anytown, MI  12345

anitajob@email.com

Dear Ms. Job,

I want to thank you for your interest in the RPN position at Anytown General Hospital and for all of the time you have put into the interview process. Unfortunately, we will not be offering the position to you. While your education qualifications are very impressive, we have chosen a candidate who has more hands-on experience. We will keep your resume on file, and if any other job positions become available we will keep you in mind. After you have gained some experience through volunteering, or another job position, we hope that you will re-apply at Anytown General Hospital.

On behalf of Anytown General Hospital, I thank you for your time, interest, and effort, and I wish you the best in your future career endeavors.

If you have any questions, please do not hesitate to contact me at 123-456-7890.

Sincerely,

Paul Itionfilled

Human Resources Manager

Formal Letter: Recommendation Letter

College recommendation letter sample

To Whom it May Concern:

I am pleased to recommend Anita School, who has been a student in my math class for the past three years. During that time, I have come to know her as a strong student and a role model for her peers.

Anita is a rare type of student who combines exceptional natural ability with a willingness and eagerness to learn. Anita is able to help her peers with difficult mathematical concepts, but does so in a way that is both practical and non-condescending. Although she is aware of her natural ability in the area of mathematics, Anita is constantly challenging herself. She is part of the school’s Mathletics Team, which challenges local college/university students in mathematical competitions. She is also active in the community of the school by being a member of Greenpeace, and a cheerleader, while also playing defense on our school’s soccer team.

Anita would make an excellent candidate for early admissions. I recommend her without hesitation. Should you have any questions, please feel free to contact me.

Sincerely,

Jo-Anne Smith

Head of Mathematics

Anyschool

123 Fake Street

(555)-555-1234

jsmith@fakeschool.edu